GymSaathi

GymSaathi ERP - The Smart Gym Management Software for Indian Gym Owners

Running a gym today means juggling multiple tasks – membership tracking, fee collection, trainer management, attendance logs, and reporting.
That’s why we built GymSaathi ERP, a powerful all-in-one management platform designed exclusively for Indian gym owners and managers

It helps you:

  • Automate administrative work
  • Manage finances and staff easily
  • Gain visibility into performance
  • Save hours every week

“From Spreadsheets to Smart Systems – GymSaathi Makes Management Effortless.”

What Is GymSaathi ERP?

GymSaathi ERP is a cloud-based software solution that centralizes every gym operation into one easy-to-use dashboard. Whether you manage one branch or several, GymSaathi ERP brings transparency, control, and datadriven decision-making to your fingertips.

Built for India’s Fitness Entrepreneurs – affordable, simple, and backed by local support

Key Features Designed for Gym Owners

Member Management

Keep your entire member lifecycle organized and fully automated.

  • Store complete member profiles including personal details, membership type, renewal dates, and history.

  • Automate renewal reminders through SMS/WhatsApp to increase retention.

  • Manage multiple membership plans such as monthly, quarterly, PT packages, group classes, and more.

  • Track attendance patterns to identify inactive members and run targeted re-engagement campaigns.

  • Improve customer experience with smooth onboarding and quick check-ins.

Billing & Fee Collection

Simplify and automate your gym’s financial operations.

  • Generate professional invoices instantly for memberships, PT sessions, or product purchases.

  • Send automated alerts for upcoming and pending payments.

  • Integrated UPI, QR code, and payment gateway options ensure quick, hassle-free online payments.

  • Maintain secure digital records of all transactions to eliminate manual bookkeeping.

  • Reduce revenue leakage with detailed dues tracking and financial reports.

Attendance & Access Control

Ensure smart, secure, and seamless access for members and staff.

  • Track attendance using manual entry, RFID cards, biometric systems, or QR-based check-ins.

  • Restrict access for expired or unpaid members automatically.

  • Monitor peak hours to plan staffing and resources efficiently.

  • Identify frequently visiting members and reward loyalty.

  • Enhance gym security with real-time entry logs.

Trainer & Staff Management

Manage your fitness team like a pro.

  • Assign trainers to specific members or personal training programs.

  • Track trainer attendance, shifts, and working hours with ease.

  • Maintain salary records, commissions, and incentives automatically.

  • Evaluate trainer performance using member feedback and session completion data.

  • Boost staff productivity with clear task assignments and shift planning.

Inventory & Expense Management

Stay on top of your gym’s materials and finances.

  • Track gym equipment, supplements, accessories, and consumables in real time.

  • Monitor equipment usage, maintenance dates, and lifespan to avoid breakdowns.

  • Record and categorize operational expenses for better financial visibility.

  • Generate monthly cost summaries to optimize spending.

  • Reduce wastage and ensure timely procurement with low-stock alerts.

Reports & Analytics Dashboard

Turn data into powerful business decisions.

  • Real-time dashboards show revenue growth, outstanding payments, retention rate, and more.

  • Compare performance across branches (if multi-gym setup).

  • Analyze member behavior trends to improve retention and marketing strategies.

  • Access trainer productivity insights and service utilization reports.

  • Get a complete picture of your gym’s performance—anytime, anywhere.

CRM & Lead Management

Convert more inquiries into paying members.

  • Capture leads from social media, Google, WhatsApp, website, and walk-ins—all in one dashboard.

  • Automated follow-up reminders ensure no lead is ever missed.

  • Track conversation history and response time for better engagement.

  • Score leads based on interest level to prioritize high-value prospects.

  • Boost conversion rates with data-driven follow-up automation.

Website & Digital Presence Integration

Grow your online reach effortlessly.

  • Get a free, SEO-optimized website designed to showcase your gym’s services, pricing, and facilities.

  • Integrated forms push inquiries directly into your CRM for instant tracking.

  • Improve your Google rankings with built-in SEO structure.

  • Offer online membership sign-ups and class registrations.

  • Strengthen your brand with a modern digital presence.

AI handles the questions teachers handle the inspiration.

Benefits for Gym Owners

Challenge GymSaathi ERP Solution
Manual billing and renewals → Automated fee collection and alerts
Poor attendance tracking → Centralized real-time monitoring
Difficulty managing trainers → Structured HR and payroll tools
Limited visibility into performance → Visual reports and analytics dashboard
Low online visibility → Integrated digital presence and CRM

Built for Indian Gyms

Unlike foreign fitness software, GymSaathi ERP is engineered for Indian gym environments,
especially Tier 2 and Tier 3 cities where cost and simplicity matter.

  • Multilingual interface (Hindi, Marathi, Tamil, Kannada, Bengali)
  • Cloud-based - accessible anytime, anywhere
  • GST-ready invoices and local compliance suppor
  • Local onboarding and support team

GymSaathi ERP Modules

Module Core Functionality
Membership Management → Add, renew, and monitor member activity
Fee Management → Automated invoicing and digital payments
Trainer Management → Assign, schedule, and evaluate trainers
Attendance System → Track members & staff across branches
Inventory Tracking → Manage equipment & maintenance
CRM & Leads → Capture and convert inquiries
Expense Tracking → Control operational costs
Analytics Dashboard → Monitor growth metrics and KPIs

How GymSaathi Helps You Grow

  • Reduce admin work by 50% through automation
  • Increase fee collection efficiency by 30%
  • Improve member retention with smarter tracking
  • Get instant access to your business performance metrics
  • Build professional credibility with an organized system

“GymSaathi ERP gives local gyms the power, data, and professionalism of a franchise chain — at a fraction of the cost.”

  • Free setup & onboarding
  • No hidden fees
  • Cancel anytime with 60-day notice

Why Choose GymSaathi ERP

  • 100% Indian-made SaaS solution
  • No upfront setup cost
  • Cloud-based & secure
  • Built for small and medium gyms
  • 24×7 customer support
  • Free website + CRM integration
  • Used by 500+ gyms across India